Minimum crewing: coverage measured against required roles, not headcount
Minimum crewing is a role question before it is a numbers question. compares the people actually available on a shift against the positions and competencies that shift is required to field.
Most crewing shortfalls are not caused by people failing to turn up. They are caused by the wrong mix turning up: the shift is numerically full, but a required role has nobody qualified to hold it, or the one person who can has a lapsed assessment.
Roster software is usually built to fill slots rather than to test capability, so it reports a complete shift. The gap only surfaces when someone senior happens to notice, or when the shift is tested.
Check-in that distinguishes three states
Attendance in is captured through a mobile check-in designed for crews in the field. Officers can confirm the crew at the start of a shift, and the system distinguishes who is rostered, who is present and who is operationally available once competencies and authorisations are taken into account.
Location verification, where an organisation enables it, happens at the moment of check-in to confirm the person is at the authorised workplace. It is an event-based check rather than continuous tracking of anyone's location.
Minimum crewing requirements defined per team, watch or position
Rostered, present and operationally available reported separately
Named positions rather than a single coverage percentage
Optional location verification at check-in only
Shortfalls reflected immediately in the team's readiness status
What a supervisor does with it
The practical output is a short, specific list at the start of a shift: which positions are covered, which are not, and what is missing in each case. That is a conversation that can be resolved — a callout, a reassignment, a temporary restriction on an activity — rather than a number to be explained later.
Over time the same records show where shortfalls cluster, which is usually the strongest argument for where training or recruitment effort should go.
Being clear about what this does and does not mean
Headcount is not coverage
A full shift can still be short of a required role. Coverage in is always measured against the competencies and positions the shift requires.
Check-in verification, not tracking
Where enabled, location is used to verify presence at an authorised workplace at check-in. is not designed as a continuous movement-tracking tool.
Questions worth asking of your own operation
What is your defined minimum crewing for each team, and where is it recorded?
How is a shortfall communicated today, and how long does it take?
Do your attendance figures distinguish present from operationally available?